Last updated: June 29, 2026. This document is provided for transparency; please review with your institution’s data protection officer where required.
1. Who we are
The congress secretariat and organizing committee for the event branded as 31st ISL (“we”, “us”) process personal data to deliver registration, scientific programme, and delegate services. Primary contact: isl2027chennai@gmail.com.
2. Information we collect
Depending on how you engage with us, we may process:
- Identity & professional details: name, title, institution, country, specialty or role, and membership identifiers you choose to provide.
- Registration & payment: billing address, transaction references, and payment status (card data is handled only by our payment service provider, not stored on this website).
- Abstracts & submissions: authorship, disclosures, and files you upload to the submission system.
- Communications: messages sent via web forms, email, or official congress channels.
- Technical data: IP address, browser type, device identifiers, and approximate location derived from logs for security and analytics.
3. How we use your information
We use personal data to: process registrations and payments; manage abstract review and programme scheduling; send service-related notices; comply with law; secure our systems; and, where you have opted in, share congress updates and related professional information.
4. Legal bases (where applicable)
Depending on jurisdiction, processing may rely on performance of a contract (e.g. registration), legitimate interests (e.g. fraud prevention, programme integrity), consent (e.g. marketing), or legal obligation.
5. Retention
We retain data only as long as needed for the purposes above, including statutory, tax, and accreditation retention periods. Abstract and programme archives may be kept in anonymised or aggregated form for scientific record.
6. Sharing of information
We treat personal data as confidential and disclose it only where necessary to operate the Congress, fulfil your registration, or meet legal requirements. Recipients are required to handle information responsibly and in line with this policy and applicable law.
We may share limited personal data with:
- Venue and accommodation partners — for rooming lists, delegate access, and on-site logistics.
- Payment processors and financial institutions — to process fees and reconcile transactions (card details are not stored on this website).
- Abstract and programme platforms — to manage scientific submissions, review, and scheduling.
- Accreditation, CME, and regulatory bodies — where reporting or verification is required.
- Official organizing sponsors and industry supporters — where sharing is relevant to congress operations, sponsored scientific sessions, exhibitions, or delegate services you choose to use (see below).
- Professional advisers — such as legal, audit, or insurance providers, under duties of confidentiality.
Organizing sponsors. The 31st ISL is supported by organizing sponsors and commercial partners who contribute to the scientific programme, exhibitions, and delegate experience. Subject to applicable law and any choices you make at registration or on site, we may share professional and contact information with such sponsors — for example, name, title, institution, country, email, specialty or role, registration category, and attendance at sponsor-supported activities — so they can:
- deliver congress-related services you request (e.g. sponsored symposia, workshops, or exhibition communications);
- confirm attendance or participation in sponsor-supported sessions;
- provide materials, invitations, or follow-up information clearly linked to the Congress; and
- meet contractual and reporting obligations to the organizing committee.
Sponsors are expected to use delegate information only for purposes connected to the Congress and not for unrelated direct marketing unless you have given separate consent to them. Where required, we use written agreements or standard data-protection terms to govern such sharing. You may contact the secretariat regarding sponsor-related communications or to raise a concern about how your data has been used.
We do not sell personal data to third parties.
7. International transfers
Delegates attend from many countries. Where data is transferred outside your region, we use safeguards such as standard contractual clauses or equivalent mechanisms where required.
8. Your rights
Subject to applicable law, you may request access, correction, deletion, restriction, or portability of your personal data, and you may object to certain processing or withdraw consent for marketing. To exercise rights, contact us at the email above. You may also lodge a complaint with your local supervisory authority.
9. Cookies & similar technologies
This site may use cookies for essential operation, preferences, and aggregated analytics. You can control cookies through your browser settings; disabling some cookies may limit functionality.
10. Security
We implement administrative, technical, and organisational measures designed to protect personal data. No method of transmission over the Internet is completely secure; we encourage strong passwords and caution with phishing.
11. Changes
We may update this policy from time to time. Material changes will be highlighted on the website or communicated to registered delegates.